Automotive repair workshops
face enormous challenges when it comes to managing inventory. This is
because cars have thousands of parts, and there are tens of brands
with hundreds of model for each brand. With such sheer varieties
of parts for vehicles, it is not viable to stock in all parts. As
parts cannot be predefined, item codes cannot be created in advance, it
has to be created on the fly as the cashiers at the point of sales issue
bills to customers. This posses several challenges to the management:
1) Cannot keep track of stocks,
resulting in pilferage and missing stocks
2) Cannot calculate gross profit
accurately because the cost of goods are not recorded at the point of
sales, and tie it to the Goods Received Note.
Wavelet solves this problem
for automotive industry by creating a special user interface under WORKSHOP
-> PURCHASE NON-STOCK. This function is similar to direct receiving
stock, apart from the fact that it allows the users to specify the Job
Sheet Number, so that as the Goods Received Notes are created, these items
are automatically populated into the Job Sheet, to minimize duplication
of work for the cashiers as well as to eliminate unnecessary data entry
mistakes as the item being recorded in Job Sheet have to match the items
being keyed into the Goods Received Note.
OVERVIEW
Broadly speaking, in Wavelet,
every item in the Invoice are taken from Inventory Items, regardless of
the type of inventory.
In general, invoice details
or items can be categorized into a few category, which are Inventory, Non Inventory and Packages. We define the
terms as below:
1. INVENTORY
Inventory
is defined as any item that requires keeping track of the stock balance,
and the quantity can be ascertain easily.
Stock
refers to standard products or items that can be created before hand.
Non-Stock
refers to inventory items that can has stock balance, but most often these items are created on the fly. Normally orders are given to
the supplier only when there's demand for it.
2. NON-INVENTORY
Non-Inventory
refers to things that does not have stock balance, for example, services
and labour.
3. PACKAGE
Package can
be any combinations of Stock Items
and Services.
