Open Payment Voucher allows users to create payment vouchers anytime, even when an invoice is not received yet. This is done to record the actual outflow when a payment is made. Example situation - A supplier already delivers goods and the invoice is not generated yet but the user is required to make payment first. Open a payment voucher first, then tie it to the invoice when received in the future.

• Finance > Payment Vouchers > Open
• Select a Branch and Cashbook (where the payment was deducted from).
• Click 'Select':
• Supplier ID - If payment is made to supplier
• Customer ID - If payment is made to customer (refund)
• Or key in the supplier/customer ID then click 'Show Supplier/Customer Name'.
• Pay To - The person who received the cheque / cash
• Enter Cheque Number and click 'Verify Cheque Number' to ensure the cheque number is unique.
• TT No - Telegraphic Transfer is transferring cash through wireless. Enter the reference number here.
• Type in any Remarks if necessary.
• Enter the date.
• Select 'Checked By' and 'Approved By' names, preferably by different persons for audit purposes.
• Currency (Paid in):
• Ringgit Malaysia - Select Myr and leave the space beside empty.
• US Dollar - Select USD and enter the exchange rate at that period of time. Ratio 1 USD: ?? RM. Then, click 'Show Foreign Currency'.
  
• Enter the amount paid (in Myr or USD).
• Click 'Save'. Or 'Reset'.