Open Payment Voucher allows users to create payment vouchers anytime, even when an invoice is not received yet. This is done to record the actual outflow when a payment is made. Example situation - A supplier already delivers goods and the invoice is not generated yet but the user is required to make payment first. Open a payment voucher first, then tie it to the invoice when received in the future. - Finance > Payment Vouchers > Open
- Select a Branch and Cashbook (where the payment was deducted from).
- Click 'Select':
- Supplier ID - If payment is made to supplier
- Customer ID - If payment is made to customer (refund)
- Or key in the supplier/customer ID then click 'Show Supplier/Customer Name'.
- Pay To - The person who received the cheque / cash
- Enter Cheque Number and click 'Verify Cheque Number' to ensure the cheque number is unique.
- TT No - Telegraphic Transfer is transferring cash through wireless. Enter the reference number here.
- Type in any Remarks if necessary.
- Enter the date.
- Select 'Checked By' and 'Approved By' names, preferably by different persons for audit purposes.
- Currency (Paid in):
- Ringgit Malaysia - Select Myr and leave the space beside empty.
- US Dollar - Select USD and enter the exchange rate at that period of time. Ratio 1 USD: ?? RM. Then, click 'Show Foreign Currency'.
- Enter the amount paid (in Myr or USD).
- Click 'Save'. Or 'Reset'.
 - Click on the PKID to view the Payment Voucher. The amount in RM can be seen there.
- To offset this Payment Voucher with an invoice or credit memo, please refer Knock Off Payment Voucher.
- To edit this Payment Voucher, please see Edit Payment Voucher.
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