Customer Opening Balance [MIGRATED]

MIGRATED TO http://wavelet.asia/customer-portal/2011/02/28/customer-opening-balance/

When shifting to EMP for the first time from your previous accounting system, this function is needed to transfer the opening balance (debit / credit) to EMP. This is very different from Upload Customer List because instead of transferring customer details such as company name, address and contact number, this function transfers the amount owed to / owed by the customer. The opening balances are best brought forward immediately after the EMP is adopted.
  • Customer > Maintenance > Opening Balance
  • Select a branch and click 'Change Branch'.
  • Search a customer name under 'Billing Account' by clicking 'Select Customer'.
  • Enter :
    • old reference number from the previous system (if necessary)
    • remarks, date - date before EMP is adopted
    • salesman
    • outstanding amount balance - The amount outstanding can be obtained from your old system's Outstanding Debtors for individual customers.
  • Then, click 'Add Invoice'.
  • Click 'Reset' or 'Reset Form' if needed.
  • A 'List of Outstanding Documents to be Settled' will show the opening balance at the bottom.
  • Click 'Remove' to delete the transaction.
  • Finally, click 'Confirm and Save'.

  • For negative amount (sales return / refund), remember to use a credit memo instead to create a debit note for the customer.
  • After importing the customer records, you can resume to this function as the customer records will already exist in the system, allowing user to 'Select Customer'.
  • Opening balances can only be entered one by one for each customer.
  • Please read Opening Stock / AR / AP.