Situation
Bank ABC: GL Listing balance amount = RM 250
Total no. of transactions = 20
Query Cashbook balance amount = RM 100
Total no. of transactions = 10 Reason 1 Users who just adopted EMP, may have done Opening Balance in GL but have not done the opening balance in cashbook or vice versa. Therefore, please make sure that both the GL and Cashbook opening balances have been done. As can be seen, to compare balance in Cashbook A with GL Listing is impossible as it consists only part of GL. Bank Reconciliation will also be affected because when comparing the Bank Statement of Cashbook A with GL Listing, the balances will not reconcile. Therefore, users must be certain whether you want to perform Bank Reconciliation. * Please see the following to to enter the opening balances:
Reason 2 How many cashbooks are using the same GL Code? If there are 2 cashbooks sharing the same GL Code, CashbookA + CashbookB = GL Balance Numbers 1,2,3,4,5 represents different transactions with different amounts.
* If so, then you must do a Cash Transfer by Transaction from Cashbook B to Cashbook A. Reason 3 When you Create and Reverse Receipt or Payment Voucher, there are normally 4 journal transactions involved. For example, from an accounting view,
On some rare occasions, EMP may have only captured 3 of those journal transactions. Leaving only partial work is detected, hence, the GL (eg. Accounts Receivable / Sales) differs from the Cashbook. However, please do not worry. You can always do Error Checking by editing or deleting the Erroneous Journal Transactions, as anything that does not tally will appear here. Solution (Trace the errors)
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