Setting up GL Code for expenses Go to ACCOUNTING > CONFIGURATION > ADD GL CODE For GL Code box, key in for example,
For GL Category, select Current Liabities - Other Payable Key in the same for the below:
When you receive a bill, for example, telephone bill from TM (but not yet pay, just to record) Go to ACCOUNTING > ADD JTXN For DESCRIPTION, maybe you can put in "month, year & bill number" For example, "OCT08 - 112233" Click SET DETAILS Then, for GLCode box, select otherpayableTM Remarks, key in OCT08 - 112233 Then, credit the amount Click ADD ITEM Then, for GLCode box, select utilities Remarks, key in OCT08 - 112233 Then, debit the amount Click ADD ITEM When you want to release payment for the telephone bill, Go to FINANCE > PAYMENT VOUCHER > CREATE Select the correct cashbook & cheque number For Pay To, just key in, for example TELEKOM MALAYSIA Remarks, key in OCT08 - 112233 GL Code, select otherpayableTM Key in the amount Remarks, key in OCT08 Bill number, key in 112233 If you want to check the ledger, Go to ACCOUNTING > GL LISTING Select the date you want to view and click GET LIST >From the list, select the GL you want to view. For Example, otherpayableTM & utilities Click SELECT GL FOR VIEWING, then click PRINTABLE1 |
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