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How to set-up GL code for expenses?

posted Sep 29, 2008, 12:47 AM by Unknown user


Setting up GL Code for expenses

Go to ACCOUNTING > CONFIGURATION > ADD GL CODE

For GL Code box, key in for example,
  • otherpayableTNB
  • otherpayableSYABAS
  • otherpayableTM

For GL Category, select Current Liabities - Other Payable
Key in the same for the below:
  • GL Code Name
  • GL Code Description

When you receive a bill, for example, telephone bill from TM (but not yet pay, just to record)

Go to ACCOUNTING > ADD JTXN

For DESCRIPTION, maybe you can put in "month, year & bill number" For example, "OCT08 - 112233"
Click SET DETAILS

Then, for GLCode box, select otherpayableTM
Remarks, key in OCT08 - 112233
Then, credit the amount
Click ADD ITEM

Then, for GLCode box, select utilities
Remarks, key in OCT08 - 112233
Then, debit the amount
Click ADD ITEM

When you want to release payment for the telephone bill,

Go to FINANCE > PAYMENT VOUCHER > CREATE

Select the correct cashbook & cheque number
For Pay To, just key in, for example TELEKOM MALAYSIA

Remarks, key in OCT08 - 112233

GL Code, select otherpayableTM
Key in the amount
Remarks, key in OCT08
Bill number, key in 112233

 If you want to check the ledger,

Go to ACCOUNTING > GL LISTING
Select the date you want to view and click GET LIST

>From the list, select the GL you want to view. For Example, otherpayableTM & utilities
Click SELECT GL FOR VIEWING, then click PRINTABLE1
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